Guideline and Check List for Future Organizers of ICBL

Below is a checklist indendet to assist the organizers of the our future ICBL's in planning an organization of the meetings. A version in pdf format can be found at the bootom of this page.

Date prior to conference Activity Responsibility
-5 to - 4 years Contact a member of the ICBL Steering Committee and deposit your interest to organize ICBL
Write a Letter of Intent to the ICBL President. The
ICBL Steering Committee makes a decision on the
application.
Volunteers
- 4 years Present a more detailed planning of ICBL which should include names of local organizers, venue,
date, scientific topics; eventually information about travel, accommodation and social activities
Confirmed organizer
- 4 years First announcement of the future ICBL on the ICBL web. Organizer, ICBL
Secretary and PR
Officer
- 3 years The future organizer of ICBL joins the ICBL Steering
Committee at the occasion of the conference as a
co-opted member. A more detailed program is
presented and discussed. The preliminary budget is
proposed.
Members of the Scientific Committee are appointed.
Organizer and ICBL
Steering Committee
- 2 years The organizer participates in the meeting of the
ICBL Steering Committee as a co-opted member. A
list of potential keynote speakers is presented and
discussed. The organizer presents a rough time
schedule for the conference. The budget and the
financial plan are discussed.
Organizer and ICBL
Steering Committee
- 2 to -1 years The organizer gets in touch with potential keynote
speakers. Keynotes lectures need to be confirmed.
A conference web page has to be prepared.
Organizers get in touch with potential sponsors.
Organizer
- 1 year The organizer presents at the meeting of the ICBL
Steering Committee a more detailed schedule for
the conference. The budget and the financial plan
are discussed.
Most keynote speakers should be confirmed.
Organizer, ICBL
Secretary and ICBL
PR Officer
- 1 year Participants of previous ICBLs are informed by email
(address list).
ICBL Secretary
- 1 year The organizer gets in touch with Publisher for the
printing of the Abstract Book.
Organizer
- 9 months The extended version of the Conference Web is
published which includes:
Call for papers (abstracts); deadline; definition of
young investigators.
Registration, deadline; definition of young
investigators.
Hotel reservation.
Social activities for participants and accompanying
persons.
Preliminary program of the conference indicating
beginning and end of the meeting, time slots for
keynote lectures, short oral presentations, poster
sessions and social activities.
Organizer, ICBL
President, ICBL
Secretary and ICBL
PR Officer
- 9 months Announcement of the upcoming conference in the
ICBL Newsletter.
ICBL Secretary
- 8 months Selection of members of the Poster Award Jury and
the Young Speaker Award Jury.
Organizer, ICBL
President, ICBL Vice
President
- 5 months Deadline for the submission of abstracts.
Selection of abstracts for short oral presentations.
Organizer, Scientific
Committee
- 5 months Chairpersons for the scientific sessions are invited
by the organizer and confirmed.
Organizer
- 4 months Selected abstracts are sent to the Chairpersons of
the Poster Award Jury (ICBL Vice President) and the
Young Speaker Award Jury.
Organizer, ICBL Vice
President; Chairperson
of Young Speaker
Award
- 4 months Participants are informed about acceptance of their
contributions as poster or short oral presentation.
Organizer
- 4 months Publication of the complete version of the program
on the Conference Web.
Organizer
- 4 months Deadline for Early Bird Registration Organizer
- 4 to -3
months
Abstracts are sent to the Publisher for printing of the
Abstract Book.
Organizer
0 Congress  

Template for Conference Schedule

  Tuesday Wednesday Thursday Friday Saturday
09:00-10:30   Lectures Lectures Lectures Lectures
10:30-11:00   Coffee/Tea Coffee/Tea Posters and
Coffee/Tea
Coffee/Tea
11:00-12:30   Lectures Lectures Lectures Lectures
12:30-14:00   Lunch Lunch Lunch Lunch
14:00-15:00 Registration Lectures Lectures Free afternoon
Excursion if budget
permits
 
15:00-16:30   Posters and
Coffee/Tea
Posters and
Coffee/Tea
   
16:30-18:00   Lectures Lectures    
18:00-20:00     ICBL Steering
Committee
   
~20:00-     Steering Committee
Dinner if budget
permits
Conference Dinner